Full-time | Houston, Texas

At Sentinel Trust, we pride ourselves in providing our families with an exemplary level of personalized service. As an Executive Assistant, you will be a member of the Client Service team and work closely with an assigned executive officer to:

  • Perform a wide variety of administrative tasks for the executive officer, including:
    • Coordinating the executive officer’s calendar and prioritize functions and appointments to ensure that meetings, deadlines, presentations, and other duties of the executive officer are carried out seamlessly.
    • Arranging travel schedules, itineraries and agendas, and reservations.
    • Completing expense reports in a timely manner.
    • Responding to incoming calls and visitors in a professional manner, as well as determine which are priority matters, and alerting the executive officer accordingly.
    • Reviewing incoming correspondence and report and using your judgment and discretion to assess the importance of the materials.
    • Planning and coordinates corporate events.
    • Maintaining the accuracy of external contacts.
    • Proofreading written work and corporate materials.
  • Update the executive officer on status of issues and ensures he/she has applicable information before scheduled meetings.
  • Set appropriate boundaries to help the executive focus on priorities and use time effectively.
  • Develop a knowledge base of, and discern connectivity among, various centers of influence, which will include military, political, and religious leaders.
  • Address challenging situations and resolve complex issues calmly and effectively.
  • Maintain a sensitivity towards our firm’s need for confidentiality.

You will also assist with front desk and/or switchboard coverage on an as-needed basis.

Skills that would be an asset to this position include:

  • Well-developed critical thinking, deductive reasoning, and problem-solving skills.
  • Polished written and oral communication skills.
  • Effective project management skills and ability to proactively manage the time and attention of a busy executive.
  • People management and influencing experience.
  • An aptitude for building and nurturing professional relationships.
  • Self-motivation with a strong sense of accountability.

Desired qualifications to apply for this position:

  • Familiarity with military culture strongly preferred (veteran or military family).
  • Relevant civilian work experience supporting executives is required.
  • Business-level proficiency with Microsoft Office products, include Word, PowerPoint, Outlook, and Excel, and Adobe Acrobat is required.
  • An unquestioned ability to retain confidential business information.
  • Acceptable results on background tests.

Please send your resume to humanresources@sentineltrust.com to apply.